Presenter Information
Please note that all presentations from Thursday 30 April to Saturday 2 May will be live streamed and recorded. If you do not want your presentation to be live streamed and recorded please email large2026@confer.co.nz to let us know.
Papers
Thank you to those that have made a submission for your patience with the review process.
Any papers for which peer reviews have not already been returned will arrive this in the coming days. Please provide the revised paper at your earliest convince, noting that the cutoff for inclusion at the workshop is 25 April (New Zealand time).
As a reminder, all submissions must follow the ‘LaRGE’ template which you can download via button above. Before resubmitting your revised paper, please do a final careful check against the template to ensure appropriate formatting throughout.
If you wish to withdraw your submission, please notify the organisers in writing at large2026@confer.co.nz.
Poster Presentation
We ask you to bring along a physical poster (A0 portrait orientation) from the morning of Wednesday 29 April 2026. You will be allocated a poster board number and on arrival at the conference, please locate your allocated board which will be located in the Galaxy Ballrooms I & II, and the surrounding Foyer. Velcro dots will be provided and will be attached to the board for you to use. Your poster will be on display for the full duration of the conference. Please stand by your board during the breaks to answer any questions.
Poster Printing – If you could like to print your poster locally, please contact sales@printcentral.co.nz and mention you would like to print a poster for LaRGE 2026. The cost is $70 NZD + 15 % GST.
Minimum recommendations for poster:
A person should be able to comfortably read your main text while standing about 1-1.5 meters away. The title should be legible from across the room.
Based on an A0 Portrait poster (841 x 1189 mm or 33.1 x 46.8 inches), here are the recommended font sizes.
| Poster Element | Minimum Size | Purpose |
|---|---|---|
| Main Title | 88 pt | To be read from 5-6 m away. Catches attention. Bold |
| Author(s) & Affiliations | 48 pt | Clearly visible below the title. Author(s)' name in bold |
| Section Headings | 36 pt | To guide the reader's eye through the poster sections. Bold |
| Body Text | 24 pt | Main content, paragraphs, bullet points. Must be readable from conversational distance. |
| Captions & Figure Labels | 20 pt | For explaining images, graphs, and table text. Italic |
| References / Bibliography | 18 pt | The only place where smaller text is acceptable. |
1. Readable font:
- Use a Sans-Serif font for better on-poster readability. Good choices include Calibri, Arial, Helvetica, Lato, or Verdana.
- Avoid serif fonts (like Times New Roman) for body text, as they can be harder to read in large blocks from a distance.
2. High contrast:
- Use dark text on a light background (e.g., black text on white or light grey) for maximum readability.
- Avoid busy or dark backgrounds, which can make text disappear.
3. Don't create a "Wall of Text":
- Use bullet points instead of long paragraphs.
- Keep text concise. A poster is a visual summary and a conversation starter, not your full paper. Aim for around 300-800 words total.
- Embrace whitespace. A clean, uncluttered layout is much more inviting and easier to read. Use columns (3 on a portrait A0 is standard) to organize your content.
4. Graphics are Key:
- Use high-resolution images, charts, and graphs to tell your story visually.
- Ensure all graphics are clear and not pixelated. As a rule of thumb, images should be at least 150 DPI at their final printed size.
5. Available tools:
- Microsoft PowerPoint is a good and widely available tool to create your A0 poster. You can easily set the slide size to A0 dimensions. Note, it's still not a professional design tool.
- It is up to you what tool you choose to use.
6. "Print a Slice" test
- Before you send your poster for its expensive A0 printing, print a small section of your poster on a standard A4 or Letter-sized paper at 100% scale.
- Choose a slice that includes the title, a heading, some body text, and an image caption. Hold it at arm's length. Can you read it comfortably? This simple test will save you from discovering a critical readability issue after it's too late.
Traditional Presentations
The oral presentations have been allocated a 12-minute presentation slot in the programme + 2 minutes for questions and 1 minute for handover/introduction. Please ensure that you stop when advised to by the chair to ensure that all presenters get the same amount of time to present and that the programme runs to time.
Please ensure you use a PowerPoint in format 16x9 (widescreen). The room at the venue will have a data projector, laptop, screen, sound system along with internet access. Please plan to present using this equipment.
The PowerPoint presentations will need to be uploaded no later than 28 April 2026 (an upload link will be provided via email at a later date). Please save your file using the session presentation reference on the programme and the presenting author name i.e. S1A_John Smith. For backup please also bring your presentation on a USB stick.
Minimum recommendations for PowerPoint presentations:
If the person in the last seat can't read your slide, your font is too small.
| Element Type | Absolute Minimum | Description |
|---|---|---|
| Slide Text | 44 pt | The title should be instantly readable and grab attention. |
| Body Text | 28 pt | |
| Supporting Text | 20 pt | (e.g., image captions, source citations) |
1. Readable font:
- Fonts like Aptos, Arial, Helvetica, Calibri, Lato, or Verdana are much easier to read on a screen from a distance than serif fonts (like Times New Roman). They are clean and crisp.
2. High contrast is essential:
- Use dark text on a light background (e.g., black on white/beige).
- Or, use light text on a dark background (e.g., white/yellow on navy blue/black).
- Avoid using busy or patterned backgrounds like the carpet in the photo—they make text very difficult to read.
3. Less is more (The 6x6 Rule is a START):
- Don't put a wall of text on your slide.
- A good guideline is no more than 6 lines of text, with 6 words per line.
- Even better: use one big idea per slide. A single powerful image and a few words in a large font are far more effective than a crowded slide.
4. The "Stand Back Test":
- Once you've designed your slide, stand back about 6-8 feet (2-2.5 meters) from your computer monitor. Can you still read everything clearly and easily? If not, your font is too small. This simulates how someone in the audience will see the screen.
Quick-fire Presentations
To align with the LaRGE2026 link to JTC3 (which covers communication and outreach), we are encouraging many of our presentations to be concise, well communicated introductions to your work which will encourage people to read your poster, and then delve more deeply into your paper. The presentations will be only three minutes long, and are not intended to fully describe everything in your paper. Instead, they should introduce the concepts in your poster in a way that enthuses the audience. Imagine that you are explaining your research to a close friend or fellow student from another field. Convey your excitement and enthusiasm for your subject. It should drive people to talk to you at your poster.
Slide Rules
Before you start work on your slide deck, you should take the following rules into account:
- Each talk must have one cover slide, in the agreed format, showing the poster number (please use your paper submission number). Put the same slide at the end to remind the audience so they can note your name and poster number if they have questions for you.
- We strongly recommend having only one topic slide (in addition to the cover slide) to avoid distracting the audience from your talk.
- A maximum of three additional topic slides are allowed if absolutely required to explain the work.
- No additional electronic media with sound or video is recommended, to avoid technical issues.
Slide Suggestions
- You may like to consider some of the following suggestions:
- Less is more: text and complicated graphics can distract your audience – you don’t want them to read your slide instead of listening to your three minute talk.
- Personal touches: personal touches can allow your audience to understand the impact of your research.
- Creativity drives interest: do not rely on your slide to convey your message – it should simply complement your oration.
- Work your message: think about how your slide might be able to assist with the format and delivery of your presentation – is there a metaphor that helps explain your research?
- An engaging visual presentation can make or break any oration, so make sure your slide is legible, clear and concise.
Presentation Suggestions
- You may like to present your talk as a short narrative, with a beginning, middle and end.
- It’s not easy to condense your work into three minutes, so you may find it easier to break your presentation down into smaller sections.
- Try writing an opener to catch the attention of the audience, then highlight your different points, and finally have a summary to restate the importance of your work.
- Know what you want your audience to take away from your presentation.
- Try to leave the audience with an understanding of what you’re doing, why it is important, and what you hope to achieve.
How it will run on the day
- Each speaker will get three minutes of talking. There will be a one-minute hand-over between talks which will allow for the session chair to give a very brief introduction (normally just name and affiliation).
- Because of the tight time, no extension will be allowed. A timer will be used and the talk will end after three minutes, even if all the content hasn't been covered - so please practice your talk to ensure it fits into a three minute slot. Remember that when on stage many people speak more slowly, so allow for this!
- There will be no questions during or after the presentation. Delegates will be encouraged to approach you afterwards (at your poster) to discuss any questions they have.